Public Assistance (PA) Program
COVID-19 Major Disaster Declaration
On April 4, 2020, the President declared the ongoing Coronavirus Disease 2019 (COVID-19) pandemic of sufficient severity and magnitude to warrant a major declaration for the State of Utah, pursuant to section 501 (b) of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5121-5207). State, Territorial, Tribal, local government entities and certain private non-profit (PNP) organizations are eligible to apply for Public Assistance.
In accordance with section 502 of the Stafford Act, eligible emergency protective measures taken to respond to the COVID-19 emergency at the direction or guidance of public health officials’ may be reimbursed under Category B of the Federal Emergency Management Agency’s (FEMA) Public Assistance program.
The Utah Division of Emergency Management (DEM) Recovery Section acts as the grantee for FEMAs Public Assistance program and is ready to assist potential applicants with applying for a Public Assistance subgrant and understanding eligibility requirements. DEM will present Applicant Briefings to provide an overview of the Public Assistance program process and requirements (date, time, and web location will be posted below).
The documents that will be included below will provide answers to frequently asked questions, including applicant eligibility, eligibility of emergency protective measures, procurement under emergency and exigent circumstances, guidance on how to submit requests for public assistance, and application documents.
Major Declaration Event Number: FEMA-4525-DR-UT (DR-4525)
Name: Utah Covid-19 Pandemic
Declared Counties: All 29 of Utah’s Counties
Incident Period: Incident Period: January 20, 2020 and continuing
Weekly FAQ UPDATE
Guidance continues to change for COVID-19 response and recovery.
We will capture all new FEMA memos and FACT sheets here as we get them. You can also check FEMAs website for the latest.
Disaster recovery schedule and key meetings
Applicant’s Briefings provide an overview to potential Applicants of FEMA’s Public Assistance Program, including eligible work, the grant process, and requirements. Utah DEM held a webinar Applicant’s Briefings on April 15, 2020.
FEMA PROCUREMENT TRAINING:
The purpose of this training is to assist local governments in Utah apply for FEMA Public Assistance, and to apply the federal procurement under grant standards – a requirement of receiving FEMA Public Assistance to help pay for the cost of responding to the COVID19 Pandemic.
To join the presentation, use the following hyperlink. Chrome works best
Procurements and Contracting questions should be directed to: firstname.lastname@example.org
FEMA PROCUREMENT TRAINING:
FEMA Online Tutorial – COVID-19 Guidance: Procurements Under Grants during Periods of Emergency or Exigency
The Federal Emergency Management Agency (FEMA) provides financial assistance to states, territories, tribes, local governments, nonprofits, institutions of higher education, and other non-Federal entities. All FEMA grant programs are subject to the Federal procurement standards found at 2 C.F.R. §§ 200.317 – 200.326.
FEMA PA Grants Portal – Grants Manager YouTube Channel Link https://www.youtube.com/channel/UCIJp91Ds2IaVlR1t8uXcEKg/videos
FEMA Emergency Management Institute (EMI) Independent Study Courses (IS):
IS-1000: Public Assistance Program and Eligibility https://training.fema.gov/is/courseoverview.aspx?code=IS-1000
IS-1002: FEMA Grants Portal – Transparency at Every Step https://training.fema.gov/is/courseoverview.aspx?code=IS-1002
IS-1010: Emergency Protective Measures https://training.fema.gov/is/courseoverview.aspx?code=IS-1010
FEMA will conduct Grants Portal Applicant Basics and COVID-19 Application Overview webinars between May 18 and May 22. Register by selecting the webinar of interest.
Grants Portal Registration
FEMA has added a new function to its Grants Portal website. Potential applicants, such as towns/cities, counties, special districts, UCs, CSUs, Tribal Governments, etc., (except for Private Non-Profits/Tribal Governments applying as their own Recipient) can now go directly to the Grants Portal website, create their own Organization Profiles, and submit a Request for Public Assistance (RPA) without having to first receive an Invitation from DEM. Complete a Request for Public Assistance (RPA) to become an official applicant for DR-4525 by April….(date pending)
This is not available to Private Non-Profits; they must still contact DEM via email@example.com and request an Invitation to Grants Portal.
This is not available to Tribal Governments applying as their own Recipient.
If they wish to apply as a Subrecipient through DEM, they can utilize this function.
This is only available for the COVID-19 event (DR-4525).
Please email firstname.lastname@example.org for access. As we successfully add you as an applicant, you should receive an email from email@example.com with a temporary password that will get you into the website. If you do not receive an email with a temporary password or have other issues, please contact Eric Martineau by email at firstname.lastname@example.org. Eric is our administrative expert on getting applicants into Grants Portal and can help you with access. Once you have access into the Grants Portal, please use the attached guide to submit an RPA on behalf of your organization. In order to complete the RPA, you will need to know your Data Universal Numbering System (DUNS) number and Federal Employee Identification Number (FEIN). If you can’t find your DUNS number or need a DUNS number, here’s the hyperlink to DUNShttps://www.dandb.com/advanced-search/ . There is no charge to create a DUNS number, and it is a requirement to obtain funds through the PA Program.
The federal Public Assistance Grant Program administered by FEMA provides supplemental disaster grant assistance for debris removal, emergency protective measures, and the repair, replacement, or restoration of disaster-damaged, publicly owned facilities after Major Disaster Declarations. DEM coordinates the program for the State of Utah.