Grant Opportunities
For Emergency Managers
Utah's Division of Emergency Management (DEM) is the State Administrative Agency (SAA) for many preparedness, mitigation, and disaster federal grant programs.
DEM allocates the majority of federal funding it receives to local governments to sustain and supplement local emergency management and homeland security programs.
FEMA is the designated federal agency for overseeing preparedness and disaster grants.
Annual Grants
National Preparedness Goal
“A secure and resilient nation… with the capabilities required across the whole community… to prevent, protect against, mitigate, respond to, and recover… from the threats and hazards… that pose the greatest risk.”
The EMPG program provides federal grants to states to assist state, local, territorial and tribal governments in preparing for all hazards.
This grant is available to all counties, cities, tribes, and public institutions of higher learning that have an established emergency management program and a paid part-time or full-time emergency manager. The grant provides financial assistance and technical expertise. EMPG provides funds to supplement pre-established local emergency management programs in building capabilities to implement the National Preparedness System and support the National Preparedness Goal.
EMPG Program Manager - Tracy Bodily - [email protected]
2024-2025 Reporting Period Guidelines
Quarterly Reporting Period Guidelines:
• Quarterly Report Period A (Covers period of July 1 – September 30) – Due no later than October 20
• Quarterly Report Period B (Covers period of October 1 – December 31) – Due no later than January 20
• Quarterly Report Period C (Covers period of January 1 – March 31) – Due no later than April 20
• Final Report Period D (Covers period of April 1 – June 30) – Due no later than July 20
EMPG Program Fact Sheet– (will be updated when federal NOFO is available)
EMPG Frequently Asked Questions – (will be updated when federal NOFO is available)
EMPG Utah Guidance (24-25 update) – (will be updated when federal NOFO is available)
FEMA Notice of Funding Opportunity
FEMA Grants Preparedness Manual
EMPG 2025-2026 Grant Cycle Information
- July 1, 2024: Start of Period of Performance for 2024-2025 Program
-
An announcement will be sent to any known emergency management programs on the state emergency management program managers email list. Contact your community support liaison to be added to the list. Applications deadlines fluctuate based on federal administration release of information.
-
- Schedule a Technical Assistance call for any assistance with EMPG.
- Documentation and correspondence for this grant please email: empg (at) utah.gov
- Email subject line please state the period of reporting (Year or Reporting Period A-D), title of the form you are submitting & jurisdiction name
- Examples: 24-25 Progress Report Reporting Period A – Sandy City or 2025 Application – Rich County
- Please use a similar naming convention for files/attachment.
- Email subject line please state the period of reporting (Year or Reporting Period A-D), title of the form you are submitting & jurisdiction name
*** Forms/Documents needed with program application – links will be updated as they become available.
- Federal Funding Accountability and Transparency Act (FFATA) Form completed by Financial Officer
- Pre-Award Risk Assessment completed by Financial Officer
- Emergency Interim Successors Form
- Current Integrated Preparedness Plan (IPP) for your jurisdiction – cities may NOT use another jurisdictions plan unless they are thoroughly documented and represented in the plan and acknowledged locally by senior leaders.
- Most recently authorized Emergency Operations Plan (EOP) for your jurisdiction – cities may NOT use another jurisdictions plan unless they are thoroughly documented and represented in the plan and promulgated locally.
- Up-to-date signed EOP promulgation letter.
- Example of Adoption of NIMS – State Executive Order – Governor Cox Letter of Support of Executive Order
- Mission Ready Package Training (EMAC site) – (Utah All Hazards Site)
- NQS Implementation (Mutual Aid Workshop Guide) (NQS Informational Briefing Recording)
- Training required for EMPG participating personnel:
-
IS 100 IS 2200 IS 700 IS 800 G 191 E/L/G 2300 - As well as either the FEMA Professional Development Series or the FEMA Basic Academy.
-
- Courses to upload certificates to U-Train – instructions are included in each of these courses when you register
- PDS: ID 1100184
- IS.100: ID 1100189
- IS.200: ID 1100190
- IS.700: ID 1100191
- IS.800: ID 1100192
- IS 2200, E/L/G 2300 and G191 are required to be in your U-Train transcript. Contact our Training and Exercise Section if you are unfamiliar with how to upload these certificates to your transcript.
SHSP is part of the Homeland Security Grants Program (HSGP) and supports the implementation of risk-driven, capabilities-based State Homeland Security Strategies to address capability targets set in Urban Area, State, and Regional Threat and Hazard Identification and Risk Assessments (THIRAs). The capability targets are established during the THIRA process and assessed in the State Preparedness Report (SPR) to inform planning, organization, equipment, training, and exercise needs to prevent, protect against, mitigate, respond to, and recover from acts of terrorism and other catastrophic events.
Applicant & Recipient Onboarding This slideshow acts as an introduction to SHSP for new recipients and applicants. While not the end all be all, it’s a good introduction for getting your bearings.
Application Season SHSP is an annual grant program with applications each spring. For local and tribal applicants, projects must be submitted through respective regions which can be done at any time during the year following the “how to apply” instructions below for consideration under the upcoming grant cycle.
How to apply: In the State of Utah, the State Homeland Security Program is coordinated through the Utah Regional Coordination Council (URCC) and County Emergency Managers. Between grant application periods, you can prepare project proposals to be considered by the County and relevant region chairs using this template. If you need to find your relevant County EM, please use the “Find my Emergency Manager” dashboard located at dem.utah.gov. SHSP is a competitive grant program and priority will be given to projects that support unified efforts building statewide capabilities. DEM is the State Administering Agency (SAA) for SHSP and works with the URCC to submit each region’s application for a relevant grant year. Any funding for local projects will need to be supported by their respective County and Region to be included in a final application.
Grant Manager: Tanner Patterson [email protected]
Grant Guidance: FEMA Preparedness Grants Manual HSGP Notice of Funding Opportunity HSGP Fact Sheet HSGP Key Changes HSGP FAQ
Forms: SHSP Reimbursement Request Form (85-21) Environmental and Historic Preservation (EHP) Screening Form & Guidance Pre-Award Risk Assessment
Other Resources: Authorized Equipment List 2 Code of Federal Regulations (CFR) 200 Procurement Standards Equipment and Inventory Management (2 CFR 200.313) Eligible Supporting Documentation Build America, Buy America (BABAA) Policy FEMA Policy on Prohibited or Controlled Equipment Under FEMA Awards
The FY 2025 NSGP Notice of Funding Opportunity was released on July 28th, 2025. Due to the extremely short application window and delayed application templates, nonprofit organizations intending to apply for the FY 2025 Nonprofit Security Grant Program MUST have submitted their vulnerability assessment and mission statement by 11:59 pm on August 1st, 2025. If you did not submit your documents by this deadline, please prepare them to apply next year.
The Investment Justification is now available to begin filling out for those who qualified for the August 1st deadline. Given the delay of the Investment Justification and other related documents, we do not have a deadline set for the rest of the application packet; however, Utah is accepting Investment Justification submissions for those who want to submit early.
The NSGP-NSS award was announced for an initial round of subrecipients and is expected to have a second announcement soon. All nonprofits that received funding in the first announcement have been notified. For more information, please see Information Bulletin No. 528.
General information
The Nonprofit Security Grant Program (NSGP) is a competitive grant program appropriated annually through the Department of Homeland Security (DHS) and administered by the Federal Emergency Management Agency (FEMA). It is intended to help nonprofit organizations increase their physical security posture against acts of terrorism as defined by law.
Who can apply?
Eligible organizations are registered 501(c)(3) nonprofits or otherwise organizations as described under 501(c)(3) of the Internal Revenue Code (IRC) and tax-exempt under section 501(a). Find more information on tax-exempt organizations at IRS.gov.
What is needed to apply?
Applicants must have a Unique Entity Identifier (UEI) obtained through SAM.gov. Nonprofit organizations are not required to have a UEI issued at the time of application but MUST have a valid UEI to receive a subaward from the SAA. Additionally, Utah’s SAA requires all NSGP subrecipients to maintain full SAM registration throughout the period of the active grant.
Please contact the Federal Service Desk if you are having difficulty with your SAM.gov registration.
Potential applicants must also complete a vulnerability assessment to identify and validate physical security deficiencies. The vulnerability assessment is the foundation of an NSGP application. Vulnerability assessments can be provided in the form of a Cybersecurity and Infrastructure Security Agency (CISA) Self-Assessment (Facility Security Self-Assessment | CISA), state or local law enforcement assessment, contractor assessment, or other valid method of assessment. Assessments are considered valid when the report provides an overview of the entire facility and its organization’s security deficiencies. Projects and activities requested through the NSGP should align to mitigate items identified in the vulnerability assessment. For assistance with this process, please contact Brian Hyatt and David Senninger, their emails are [email protected] and [email protected].
To apply for NSGP funds, interested nonprofit organizations must fill out an Investment Justification and email it to the identified grant manager within their State Administrative Agency (SAA), in this case, the Utah Division of Emergency Management (DEM). The State of Utah requires a copy of the Vulnerability Assessment, Mission Statement, and Investment Justification. This is consistent with the requirements as stated on FEMA’s NSGP Website. Supplemental documents are not required and will not be accepted.
What is an Investment Justification and how much can we apply for?
An Investment Justification (IJ) is an application packet. This document can only be viewed by downloading it to a computer, it is not viewable in the browser. Nonprofits may submit up to three (3) Investment Justifications per organization for up to three (3) unique physical locations/addresses. Each Investment Justification can request up to $150,000 per location for a total of $450,000 across three (3) Investment Justifications. The amount of funding requested, and number of submissions, may not exceed these limits. An application is considered successful when all sections are filled out with the most critically important, impactful, and salient information.
What is the application/award timeline?
FEMA will open the application period by releasing the Notice of Funding Opportunity (NOFO) in the Spring. DEM will set a submission deadline before the official deadline to give us time to compile and score the applications before the federal deadline. Once the applications are submitted, we wait for FEMA to notify us of which were awarded and provide us with an award letter. Once the award is accepted by the state, you will be notified within 45 days if your nonprofit organization received an award from the relevant grant year. This typically happens sometime in late September to early October. Nonprofit organizations will then have three years to carry out their projects.
When do we receive the money?
NSGP through DEM is a reimbursement-based grant program. This means that as your organization incurs costs for carrying out its approved projects, you must submit for reimbursement via DEM’s reimbursement request document (85-21 form).
Where can we find more information?
FEMA’s NSGP website has many useful links for learning more about this program. These are updated each year, so be sure to check in on this website for the most up-to-date guidance.
NSGP E-mail List
Please go to this link and complete the survey to receive emails regarding NSGP opportunities.
NSGP Forms:
FY 2025 Investment Justification
NSGP 85-21 (Reimbursement Request Form)
NSGP Resources:
FEMA Contracts Provisions Guide
EHP Screening Form Instructions
Build America, Buy America Act (BABAA) Policy
FEMA Policy on Prohibited or Controlled Equipment
For more information, please contact NSGP Program Manager - Danielle Smith - [email protected]
Authorized under Section 404 of the Stafford Act, the Hazard Mitigation Grant Program (HMGP) provides grants to States and local governments to implement long-term hazard mitigation measures after a major disaster declaration. The purpose of the program is to reduce the loss of life and property due to natural disasters and to enable mitigation measures to be implemented during the immediate recovery from a disaster declaration.
HMGP funding is only available to States following a Presidential disaster declaration. Eligible applicants are:
- State and local governments
- Indian tribes or other tribal organizations
- Certain private non – profit organizations
Individual homeowners and businesses may not apply directly to the program; however a community may apply on their behalf. HMGP funds may be used to fund projects that will reduce or eliminate the losses from future disasters. Projects must provide a long-term solution to a problem, for example, elevation of a home to reduce the risk of flood damages as opposed to buying sandbags and pumps to fight the flood. In addition, a project’s potential savings must be more than the cost of implementing the project. Funds may be used to protect either public or private property or to purchase property that has been subjected to, or is in danger of, repetitive damage.
Program Manager:
Maranda Miller
mmiller@
For more information go to the State of Utah’s Hazard Mitigation Assistance Grant Program Page
The FMA Program provides funding to assist States and communities in implementing measures to reduce or eliminate the long-term risk of flood damage to buildings, manufactured homes, and other structures insurable under the National Flood Insurance Program (NFIP).
Three types of FMA grants are available to States and communities:
- Planning Grants to prepare Flood Mitigation Plans. Only NFIP-participating communities with approved Flood Mitigation Plans can apply for FMA Project grants
- Project Grants to implement measures to reduce flood losses, such as elevation, acquisition, or relocation of NFIP-insured structures. States are encouraged to prioritize FMA funds for applications that include repetitive loss properties;these include structures with 2 or more losses each with a claim of at least $1,000 within any ten-year period since 1978.
- Technical Assistance Grants for the State to help administer the FMA program and activities. Up to ten percent (10%) ofProject grants maybe awarded to States for Technical Assistance Grants.
NFIP – participating communities with approved Flood Mitigation Plans can apply for FMA Project Grants. FMA Project Grants are available to States and NFIP participating communities to implement measures to reduce flood losses. A few examples of eligible FMA projects include: the elevation, acquisition, and relocation of NFIP – insured structures.
Funding for the program is provided through the National Flood Insurance Fund. In past years FMA has been funded at $20 million nationally.
Grant Manager:
Kathy Holder - [email protected]
For more hazard grant information go to the State of Utah’s Hazard Mitigation Assistance Hub
The Building Resilient Infrastructure & Communities (BRIC) was a Federal Emergency Management Agency (FEMA) grant program that ran from 2020 – 2024. It was discontinued in 2025 and there is no current timeline to bring it back.
Recovery Grants
FEMA’s Fire Management Assistance Grant (FMAG) Program is available to states, local and tribal governments to fight active and potentially catastrophic wildfires. When this type of fire occurs on a grassland or in a forest on public or private lands, the Governor of the state or the Governor’s Authorized Representative submits a request for a Fire Management Assistance Grant declaration. And the Governor may also designate the Authorized Representative to execute, on behalf of the state, all necessary documents for requesting fire management assistance.
In Utah, the Division of Emergency Management (DEM) has been designated as the Governor’s Authorized Representative for requesting a Fire Management Assistance Grant declaration. When granted, the FMAGs are awarded through DEM to the Division of Forestry, Fire, and State Lands (FFSL). That’s because FFSL is Utah’s sole, legal wildfire firefighting agency.
Since tribes are sovereign nations, they may apply on their own should they be experiencing an FMAG-size catastrophic fire.
Eligible costs include:
• Equipment and supplies
• Labor costs
• Travel and per diem
• Limited pre-positioning costs approved by the RA
• Emergency Work
• Temporary repairs of damage caused by firefighting activities
• Mobilization and demobilization.
Grant manager:
For more information, see the Fire Management Assistance Grant Program and Policy Guide.
FEMA’s Public Assistance Program provides supplemental grants to state, tribal, territorial, and local governments, and certain types of private non-profits so communities can quickly respond to and recover from major disasters or emergencies.
After an event like a hurricane, tornado, earthquake or wildfire, communities need help to cover their costs for debris removal, life-saving emergency protective measures, and restoring public infrastructure.
FEMA also encourages protecting these damaged facilities from future events by providing assistance for hazard mitigation measures during the recovery process.
The four basic components of eligibility are applicant, facility, work and cost.
An applicant must be a state, territory, tribe, local government or private nonprofit organization.
A facility must be a building, public works system, equipment or natural feature.
Work is categorized as either "emergency" or "permanent." It must be required as a result of the declared incident, located within the designated disaster area, and is the legal responsibility of the applicant.
Cost is the funding tied directly to eligible work, and must be adequately documented, authorized, necessary and reasonable. Eligible costs include labor, equipment, materials, contract work, as well as direct and indirect administrative costs.
For more information, please visit fema.gov/assistance
FEMA IA, or Individual Assistance, is a program that provides financial and direct services to individuals and families who have been impacted by a presidentially declared major disaster. This can include help with housing needs like home repairs or rental assistance, as well as other necessary personal property losses. Assistance is intended to supplement, not replace, the recovery efforts of local and state governments.
For more information, please visit fema.gov/assistance/individual